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Tennessee Board of Regents policy, applicable to all institutions
in the State University and Community College System
of Tennessee, provides minimum standards for the
registration and conduct of student organizations.
Student organizations such as student government
associations, associated student body organizations, and professional
and honor societies may be sponsored by the college
or organizations officially registered by the institution.
Organizations which may be registered to operate on campus
include the following:
- Honors and leadership organizations and recognition
- Departmental organizations and professional fraternities
- Special interest groups (political, religious, athletic,
Registration of a student organization by Northeast State shall
neither constitute nor be construed as approval or endorsement
by the college.
- Student organizations may not conduct activities at any
college facility unless the organization has been officially
registered by the institution.
- The institution shall not be responsible for injuries or
damages to persons or property resulting from activities of
student organizations or for any debts or liabilities incurred
by such organizations.
- Student organizations shall not deny membership to any
person on the basis of age, race, color, sex, religion, disability,
national origin or veteran status, provided that social
fraternities and sororities may have sex restricted membership.
- Student organizations shall not engage in or condone
any form of hazing, including but not limited to harassment
of any person by exacting unnecessary, disagreeable
or difficult work; by banter, ridicule or criticism; or by abusive
or humiliating acts.
- Student organizations shall be vicariously responsible and
liable for the conduct and actions of each member of the
organization while acting in the capacity of a member or
while attending or participating in any activity of the organization.
Criteria for Registration of Organization
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- Any proposed student organization shall be open to all
students of the institution who otherwise meet membership
requirements. Membership in the organization shall
be limited to currently enrolled students, provided that organizations
may include faculty and staff of the college and/or spouses of students, faculty and staff and provided further
that professional organizations may include members
of the professional and business communities as members.
- A proposed organization must represent the interests of
the members, and the control of the organization must be
within the local campus group.
- The proposed organization must agree to comply with
all policies, regulations and procedures established by the
Tennessee Board of Regents and the college and with all
federal and state laws and regulations.
- The proposed organization must not: (a) have illegal aims
and goals; (b) propose activities which would violate any
federal/state, Tennessee Board of Regents or institution laws/regulations or which will materially and substantially disrupt
the work and discipline of the institution; or (c) advocate
incitement of lawless action.
- The proposed organization must have the minimum of
10 charter members designated by the college and there
must be a demonstration of continuous interest in the purposes
of the organization sufficient to afford registration
on a long-term basis. The college may grant temporary registration
to an organization for a limited period of time.
- New organizations may be denied registration where the
purposes are within the scope of a currently registered organization.
No organization may use the same name or a
name which is misleading and similar to the name of a
currently registered organization.
- The organization must provide for the distribution of
funds and assets in the event of dissolution.
- Student organizations must not use the college name to
imply institutional sanctioning of the organizations’ specific
Procedure for Registration of Organizations
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- In order to become registered as a student organization,
a group must meet the criteria set forth above and must
provide to the college a minimum of the following:
- An application or request to establish the organization on
the form designated by the college.
- The proposed constitution and bylaws of the organization,
which must clearly contain the following: the name,
purpose, proposed activities, and rules of membership of
the organization, the officers, their terms and methods of
selection, the proposed nature and frequency of meetings
and activities, and the financial plans of the organization,
including any proposed fees, dues, and assessments.
- The names and signatures of the charter members of the
- The names of the faculty advisor and/or the
administrative officers of the college who will sponsor the
- A statement of assurance of compliance by the organization
that it will comply with all rules and regulations, policies
and procedures of the Tennessee Board of Regents and
the college and with all federal and state laws and regulations.
- The application, proposed constitution and other required
documents must be submitted to the Center for Student
Development and Activities. Recommendation regarding
registration of a proposed organization will be forwarded
to the Vice President for Student Affairs, the Vice
President for Academic Affairs, and the President
of the College for approval.
- The Vice President for Student Affairs
may require the sponsors to clarify information, resubmit
the application or appear at a hearing for the purpose of
obtaining additional information concerning the purposes,
aims, or proposed activities of the organization.
Nature and Conditions of Registration
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- Registration of a student organization for other than a temporary
period will be on an annual basis only, effective until
the beginning of the next fall term, and shall be
subject to annual renewal.
- Annual renewal of registration of an organization shall be
dependent upon the organization’s demonstration of the following:
- Adherence to the purposes, aims, and activities as stated in
the approved constitution and bylaws;
- Adherence to the requirements for initial registration;
- Compliance with all rules and regulations of the college, the
Tennessee Board of Regents, and all federal and state laws;
- Submission of all changes in the constitution and bylaws to
the college for approval;
- Maintenance of a current list of officers, faculty advisors,
- Submission of all required financial and other reports to the
- The college requires all organizations to submit an annual
report concerning its programs and activities during
the preceding year to the Center for Student Development
- The college requires all organizations to submit
an annual financial report reflecting all revenues received
and disbursed by the organization. Interim financial
reports or such reports concerning any fund-raising activity
of the organization, may be requested at any time. This report is necessary for renewal of registration.
Probation, Suspension, and Withdrawal of Registration
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- Any organization may be placed on probation, be suspended,
or have its registration withdrawn by the college
for any of the following reasons:
- The organization fails to maintain compliance with the
initial requirements for registration;
- The organization ceases to operate as an active organization;
- The organization requests withdrawal of registration;
- The organization operates or engages in any activity in
violation of rules and regulations of the institution, the Tennessee
Board of Regents or federal or state laws;
- The organization fails to submit any required reports.
- An organization which is placed on probation may continue
to hold meetings but may not sponsor any activity or
program. An organization which is placed under suspension
may not engage in or sponsor any activity or program,
and may not hold meetings. When registration of an organization
is withdrawn, the organization will cease.
- In the event an organization is placed on probation, is
suspended, or has its registration withdrawn on the basis of
Section 1, subparagraph d, the organization shall be afforded
the opportunity for a hearing before the Vice President
for Student Affairs.
Officers of Student Organizations
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No student who is under academic or social suspension from
the college shall be eligible to become or maintain the status
of an officer of an organization.
- Each organization shall maintain a sound financial system
related to the collection and disbursement of revenues.
An organization may be subject to audit by representatives
of the college at any time, and appropriate financial records
shall be maintained for the purposes of audit.
- Each organization shall designate an officer of the organization
who is responsible for the collection and disbursement
of funds and the maintenance of books and records.
- Chartered groups at Northeast State must adhere to the
financial procedures for student organizations as described
in the college’s policies and procedures. These policies and
procedures are available in the Center for Student Development
and Activities, Student Services Building, A212.
Programs and Activities
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- The use of any campus property or buildings by an organization
shall be subject to the rules and regulations of the
TBR and Northeast State Technical Community College concerning
use of property and facilities. All organizations registered
pursuant to this policy shall be “affiliated
organizations” for the purposes of any Board or college policies
concerning use of campus property and facilities.
- Except for routine meetings of the organization, no on-campus
program or activity shall be engaged in unless approved
by the designated bodies and/or officials of the college,
and the college may require prior approval for off-campus
programs and activities. Prior to approval, the college may
require a specified number of officials or security officers for
any event, activity or program. Requests for activities should
be submitted on the “Campus Organization Request for Special
Activity” form available in the Center for Student Development
and Activities, A212.
- Any fund-raising activity on campus shall be for the benefit
of the organization as a whole or a charity. Funds
shall not be distributed to the officers or members
for personal profit or gain. Fund-raising activities
must be approved in advance. Student organizations
desiring to conduct fund-raising activities must initiate a
request to raise funds through the Center for Student Development
and Activities, A212.
- No guest speakers shall be invited to the campus except
pursuant to policies of the Tennessee Board of Regents and